🔐 Privacy Policy – Kima

1. Data Controller

Kima Coaching Oy

Business ID: 3533974-1

Registered Address:

Contact: jeff@kima.coach

Kima Coaching Oy is the data controller responsible for processing your personal data.

2. What We Collect

We collect the following categories of personal data:

Account Information

• Email address
• Password (encrypted)

Profile & Performance Data

• Performance metrics generated from motion analysis
• Selected image frames or screenshots used to generate training insights (such as shooting heatmaps)
• Feedback you provide

Most video analysis is performed directly on your device. We do not continuously store raw training videos on our servers unless explicitly required for service functionality.

Usage Data

• App interactions
• Performance progress
• Preferences
• Feature usage

Device & Technical Data

• Device type
• Operating system
• IP address
• App version
• Approximate location (country and city), derived from your IP address at the time of interaction and used solely for aggregate analytics. The raw IP address is not stored.

Website Cookies

If you visit our website, cookies may be used to improve user experience.

3. How We Use Your Data

We use your personal data to:

• Provide and personalize your training experience
• Analyze shooting mechanics and generate feedback
• Improve app performance and functionality
• Understand the geographic distribution of our users to improve service availability and relevance
• Ensure security and prevent misuse
• Comply with legal obligations

With your explicit consent, we may contact you by email to request feedback about your experience with Kima.

We do not send marketing emails unless you separately opt in to receive them.

We analyze shooting mechanics using on-device processing where possible. In some cases, selected image frames or derived performance data may be stored securely to generate training insights such as heatmaps and performance trends.

We do not use your performance videos for advertising purposes.

4. Legal Basis for Processing (EU/EEA Users)

If you are located in the EU or EEA, we process your personal data based on:

• Contractual necessity – to provide the Kima service you signed up for
• Consent – for optional communications such as feedback emails
• Legitimate interest – to improve, secure, and maintain our services

You may withdraw consent at any time.

5. Sharing Your Data

We do not sell your personal data. We may share data with:

• Service Providers: Cloud hosting, analytics tools, and email service providers that help us operate Kima. These providers process data only under contractual safeguards.
• Legal Authorities: If required by law or necessary to prevent fraud or harm.
• Coaches or Guardians: If you use Kima through a team or parental setup, and where appropriate permissions are in place.

6. International Data Transfers

Some of our service providers may process data outside the European Economic Area.

Where this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent protections under applicable law.

7. Data Retention

We retain performance data and selected training frames only as long as necessary to provide training insights, improve the product, or comply with legal obligations.

Raw video recordings are primarily processed on-device and are not stored indefinitely on our servers.

You may request deletion of your account and associated data at any time.

8. Your Rights

Depending on your location, you may have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion
• Restrict processing
• Object to processing
• Withdraw consent

To exercise your rights, contact: jeff@kima.coach

9. Data Security

We use appropriate technical and organizational measures, including encryption and access controls, to protect your personal data.

However, no system can guarantee absolute security.

10. Children's Privacy

Kima is designed for athletes of various ages.

If you are under the age required by local law for digital consent, you must have permission from a parent or legal guardian.

We do not knowingly collect personal data from children without appropriate consent.

11. Changes to This Policy

We may update this Privacy Policy from time to time.

If significant changes are made, we will notify users within the app or via email where appropriate.